Office of Academic Services

Academic Standing Policy

The SAS Academic Standing Policy is described on this page. For explanations and questions about the policy and resources available to students in academic difficulty, please see the Academic Standing Success at SAS section of this site.

As of Spring 2015, there has been a change in terminology relating to the SAS Dismissal Policy, but the policy itself has not changed.  What was formerly termed "First Dismissal" is now called "Suspension".  What was formerly termed "Second Dismissal" is now called "Dismissal".

Academic Review

At the end of each semester, the SAS Committee on Academic Standing, composed of faculty and academic staff, will review and may take action on the record of every student whose semester or cumulative GPA is below 2.00. The Committee may suspend or dismiss students from the School of Arts and Sciences (except those at their end of the first semester) or place students on Academic Warning or Probation. All such students are notified via email. However, all students are responsible for monitoring their own academic record and performance, and failure to receive the notification does not nullify the academic standing action. In addition, students are encouraged to seek assistance early on from the appropriate university resources, if they find themselves in difficulty.

For the purpose of academic standing, grades reported as TZ, TF, or NG and blank grades may be calculated into the student's semester GPA as F. Courses with E and J prefixes are excluded from the formula for GPA calculation (with the exception of TZ and NG grades in potential Dismissal cases). Exercising the repeated course option does not negate prior academic standing actions.

  • For explanations and questions about the policy and resources available to students in academic difficulty, please see the Academic Standing: Success at SAS section of this site.

Warning

Students are placed on Academic Warning after earning a semester GPA below 2.00 for the first time or immediately following a semester of good academic standing (2.00 term GPA or higher). Students receive individual email notifications of Warning status that explain the requirements that must be met for return to good academic standing. During the semester of Academic Warning status, students are restricted to a maximum of 16 credits and required to meet with an Academic Adviser. Students are returned to good academic standing upon earning a semester GPA of 2.00 or higher.

Students placed on Academic Warning may be required to participate in programs designed to help them return to good academic standing. Failure to comply with the conditions of warning may result in further restrictions on registration or Academic Suspension or Dismissal.

  • For explanations and questions about the policy and resources available to students in academic difficulty, please see the Academic Standing: Success at SAS section of this site.

Probation

Students are placed on Academic Probation after earning a semester GPA below 2.00 for two or more consecutive semesters. Students receive individual email notifications of Probation status that explain the requirements that must be met for return to good academic standing. During the semester of Academic Probation, students are restricted to a maximum of 16 credits and required to meet with an Academic Adviser. Students are returned to good academic standing upon earning a term GPA of 2.00 or higher.

Students placed on Academic Probation may be required to participate in programs designed to help them return to good academic standing. Failure to comply with the conditions of Probation may result in further restrictions on registration or Academic Suspension or Dismissal.

  • For explanations and questions about the policy and resources available to students in academic difficulty, please see the Academic Standing: Success at SAS section of this site.

Suspension and Dismissal Policy

As of Spring 2015, there has been a change in terminology relating to the SAS Dismissal Policy, but the policy itself has not changed. What was formerly termed “First Dismissal” is now called “Suspension”. What was formerly termed “Second Dismissal” is now called “Dismissal”.

Students whose academic performance has deteriorated to the point of Dismissal present myriad reasons for their poor performance. The goal of the Dismissal policy is not to punish students in academic difficulty but rather to help guide them toward a pathway to academic success.

Suspension (formerly First Dismissal)

As of Spring 2015, there has been a change in terminology relating to the SAS Dismissal Policy, but the policy itself has not changed. What was formerly termed "First Dismissal" is now called "Suspension". What was formerly termed "Second Dismissal" is now called a "Dismissal".

Academic Suspension is based on the cumulative GPA measured against a graduated standard of increasing expectations in accordance with the number of semesters of enrollment and designated class year. Students' cumulative GPA are reviewed each year at the end of the Spring Semester to ensure that all students are making adequate and consistent progress towards degree completion.

A student will be subject to Academic Suspension from the School of Arts and Sciences (SAS) when the cumulative GPA is less than the figure given below:

at the end of the second semester* 1.500
at the end of the fourth semester* 1.700
at the end of the sixth semester* 1.900
at the end of the eighth or higher semester* 2.000

*Class year is the determining factor in Suspension/Dismissal Status. Be sure that your declared class year matches a realistic, intended graduation date. Semesters completed at Rutgers University and at other postsecondary institutions are included in the calculation of semesters attended. However, attendance during Winter and Summer Sessions is not counted as an additional semester in attendance. For SAS students officially designated as having nontraditional status, 12 credits on the transcript (earned or attempted) count as one semester for the purposes of these requirements.

First-year and transfer students enrolled in their first semester at Rutgers during a spring semester are not subject to Suspension, even when the cumulative GPA is below the specified standard for their class year. Students will receive at least one semester of Academic Warning before receiving a Suspension.

A notification of Suspension is sent to the student's permanent address of record and Rutgers email address as soon as possible after the end of the Spring Semester.

  • For explanations and questions about the policy and resources available to students in academic difficulty, please see the Academic Standing: Success at SAS section of this site.

Dismissal (formerly Second Dismissal)

Students may be dismissed for subsequent failure to meet GPA standards after receiving a previous Suspension. Dismissed students are not ordinarily eligible to return to any matriculating program or unit within the School of Arts and Sciences.

For explanations and questions about the policy and resources available to students in academic difficulty, please see the Academic Standing: Success at SAS section of this site.

Specific options for continuation of study following Academic Suspension or Dismissal

Students Suspended or Dismissed from the School of Arts and Sciences (SAS) are not eligible for continued enrollment without successful completion of Summer Session coursework. Students must meet all conditions stipulated and explained in the letter of Suspension or Dismissal. In documented extraordinary circumstances, students may submit an Academic Appeal. Students must be able to demonstrate readiness for successful academic work, the ability to raise their cumulative GPA to graduation level, and a realistic plan for completing degree requirements.

Students may be considered for continued enrollment by exercising one of the following options:

Grace Period Remediation Option

A Suspension (formerly a first dismissal) or a Dismissal (formerly a second dismissal) may be reversed if a student raises his or her cumulative GPA to the required standard by completing coursework during the Rutgers Summer Session immediately following the suspension of Dismissal.

Students who are able to raise their cumulative GPA sufficiently will be taken off of the Suspension or Dismissal List but may be placed on Warning or Probation for the upcoming Fall Semester, as determined by their term GPA in the preceding Spring Semester.

In some cases, when the cumulative GPA is low enough that the GPA cannot be raised to the required standard within the Summer Grace Period, it may be more beneficial to waive the grace period option in favor of Readmission (see below).

To use this or the Readmission option, complete and return this Intent to Continue Form

 

Readmission

Students subject to Suspension who anticipate being unable to raise their cumulative GPA to the required level during the Summer Grace Period may choose to waive the Grace Period option in favor of readmission. In so choosing, students accept their Suspension but can still earn readmission for the upcoming academic year by meeting the following requirements: Students must complete six new degree credits (two courses) during the Rutgers Summer Session, and obtain a Summer Session GPA of 2.75 or higher by the end of the third Summer Session. Courses taken in pursuit of grace period remediation may also count toward fulfillment of the readmission option. If students choose to enroll in more than six credits of summer coursework, the full average for all summer coursework must be at least 2.75 to gain readmission.

Students who are successful in meeting the requirements for Readmission will be placed on Academic Probation with mandatory conditions and restrictions their next semester of enrollment and a notice of Academic Suspension will remain in the student's academic file.

Only students subject to suspension (formerly first dismissal) may utilize the Readmission option to recover eligibility for continued study at SAS.

To use this or the Grace Period option, complete and return this Intent to Continue Form

 

Appeal

Students dismissed from the School of Arts and Sciences by the Committee on Scholastic Standing may appeal, in writing, within 10 days of the date of their initial letter of suspension or dismissal in spring, or by the posted submission deadlines. Click here for details on writing an appeal. Grounds for appeal include technical error or extenuating circumstances (e.g., severe medical problems or family crisis). Students are allowed to present information to the Committee only in writing. The letter of appeal must be written by the student, must state the reasons for the appeal, and should be accompanied by appropriate documentation and a completed Appeal Cover Sheet. Decisions of the Committee are final. Students are notified in writing within one week of the Committee's decision.

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