Office of Academic Services

Registration and Course Policies

Students are responsible for monitoring the accuracy of their registration throughout each semester. The following policies relate to registration and courses.

Registering for Courses

Information about course registration for fall and spring semesters at Rutgers-New Brunswick is available on the main registration page.

Change of Courses

The main registration page has information about dates and times for registration changes, including the add/drop period at the beginning of each semester.

Registering for Courses at Rutgers-Camden, Rutgers-Newark, and Rutgers Continuing Education

Interunit registration in Rutgers-Camden, Rutgers-Newark, or Rutgers Continuing Education may be allowed for a limited number of credits in unusual situations with prior approval by the Office of Academic Services.

Registering for Courses in Other Institutions

Matriculated students must receive prior approval for courses they intend to take for credit at another college or university.

Students are not permitted to be enrolled simultaneously at Rutgers-New Brunswick and another institution during the fall or spring semester.

It is the responsibility of students to register for all courses needed to complete the degree requirements as outlined on their official curriculum summaries and to avoid scheduling courses for which credit already has been granted, either at Rutgers University or by transfer.

Withdrawal from Courses

Students may withdraw from courses during the designated withdrawal period before the eighth week of the semester. It is recommended that students consult with an academic adviser when contemplating withdrawal from a course. Terminating class attendance does not constitute withdrawal from a course. See the University Policies and Procedures section of the New Brunswick Undergraduate Catalog for details of the add/drop policy; specific add/drop and withdrawal information for the current semester can be found on the registration page and on the website of the New Brunswick registrar.

Full-time students are expected to maintain continuous registration throughout their degree program. Students leaving campus at the end of a semester for study abroad, for military services, or other reasons should notify the Office of Academic Services.


Leave of Absence

Students who interrupt their registration and plan to return at a specific time may take a leave of absence. Students who leave campus before the end of the 12th week of the semester are eligible to return the following semester without submitting an application for reenrollment, providing they submit a formal withdrawal request to the Office of Academic Services. Failure to attend class is not equivalent to a leave of absence, and students will not receive an adjustment of charges or grades (see studentabc.rutgers.edu/withdrawals) unless a formal leave of absence is filed with the SAS Office of Academic Services and approved prior to the 12th week of the semester. Students whose cumulative GPA is below a 2.0 may be required to attend Rutgers Summer Session prior to returning for a fall or spring semester.

Courses taken outside of Rutgers during a leave of absence are considered transfer courses. For information on the transfer course policies at SAS, please see the Transfer Courses page.

Leave of Absence/Withdrawal Form


Withdrawal

Students may submit a withdrawal for a particular semester when a return date is not known or when there is not a plan to return to the School of Arts and Sciences. Failure to attend class is not equivalent to a withdrawal, and students will not receive an adjustment of charges or grades (see http://studentabc.rutgers.edu/withdrawals) unless a formal withdrawal is filed with the SAS Office of Academic Services and approved prior to the 12th week of the semester.

Leave of Absence/Withdrawal Form


Tuition Refund Dates

Students may use Webreg to drop courses or cancel their schedule prior to the beginning of a semester and receive 100% refund. Students cannot use the automated system to withdraw completely from school. Students must notify the Office of Academic Services to cancel their registration. The refund schedule for complete withdrawal is as follows:

First two weeks of class 80%
Third and fourth week 60%
Fifth and sixth week 40%
Thereafter 0%

In all refund situations, the student fee and the computer fee are not refundable. Students cannot drop their last class via Webreg.


Reenrollment

Students in good academic standing who interrupt their registration in the School of Arts and Sciences must apply for reenrollment. Students who have left on probation or dismissal may be asked to improve their average in the Rutgers-New Brunswick Summer Session before returning. Any conditions established at the time of leaving must be met before application for readmission is made. All financial holds must be resolved before returning students are able to register.

Students who are eligible to return will be reenrolled in the School of Arts and Sciences. Students will be held to all of the SAS degree requirements. (Re)declaration of major and/or departmental certification is at the discretion of the relevant academic department(s).

For more details, please see the Reenrollment page.

Students in the School of Arts and Sciences (SAS) must maintain clear status as either a full-time or part-time student by filing appropriate applications to the dean of the school.

Full-time Students

Full-time matriculated students typically register for 15 credits per semester. They may register for a maximum of 20.5 credits per semester and must register for a minimum of 12 credits to be considered full-time students under university regulations and federal law. Full-time students with an Academic Standing Status (such as Warning or Probation) may register for a maximum of 16 credits. Such students must consult their notification letter for further information. Full-time matriculated students may not drop below 12 credits during the fall or spring semesters.

Part-time Students

SAS students who wish to register for fewer than 12 credits must have their request for part-time status approved by the Office of Academic Services prior to the beginning of the semester.

Seniors who need less than 12 credits in their final semester to graduate may register only for the number of credits required to complete the degree; there is no need to seek formal approval for this. Students registered for fewer than 12 credits are considered part-time students under university regulations and federal law. Hence, the decision to register for less than 12 credits and become a part-time student often has significant implications for the student's financial aid, health insurance coverage, housing, scholarship eligibility, and the like. Students must consult with an academic adviser familiar with these issues before submitting a request for part-time status.

For more information, see the Request to Become a Part Time Student page.

Students with Nontraditional Status

SAS students with nontraditional status* normally schedule two or three courses per semester, but may register for up to 20.5 credits per semester. SAS nontraditional status students who have demanding nonacademic commitments are advised not to schedule more than two courses per semester during their first year. Nontraditional and part-time students are subject to standard registration policies regarding adding and withdrawal deadlines.

* A student may be eligible for SAS nontraditional status if they meet one or more of the following criteria:

  • has had an interruption (typically five years or more) of formal undergraduate education either at Rutgers or before attending Rutgers
  • has documented, significant nonacademic commitments pertaining to personal circumstances that would preclude or severely impede a student from obtaining a degree through traditional academic full-time study
  • is not enrolled in a degree program (nonmatriculated)
  • is pursuing postbaccalaureate studies primarily in undergraduate courses
  • is pursuing an off-campus degree completion program through a Rutgers-New Brunswick school.

Tuition Refund Dates for Credit Load Reduction

Beginning with the first day of the semester, eligible students may reduce their course load via Webreg only on the published add/drop dates. After these dates, students must visit the Office of Academic Services. Part-time students will receive a 100% refund of tuition for the reduced credits until the second week of classes. After the end of the second week, there is no refund for credit reduction.

No reductions are granted after the seventh day of classes to undergraduate students who withdraw from one or more courses but remain registered in others. No adjustment from full-time to part-time status is made after the seventh day of classes. If withdrawal from one or more courses amounts to complete withdrawal from a program, the provision for full withdrawal applies.

Failure to attend class is not equivalent to a withdrawal. Students will not receive an adjustment of charges unless a formal withdrawal is filed with and approved by the Office of Academic Services, regardless of whether the student actually attended classes or took examinations.

No more than 30 degree credits are awarded for out-of-class work, such as independent study, research, cooperative education courses, and approved School of Arts and Sciences (SAS) internship courses. In those uncommon cases where credit may have been awarded for life experiences, these credits are viewed as out-of-class work. Students wishing to register for more than 8 credits of independent study/research/internship in any one semester must have the approval of the dean of the School of Arts and Sciences.

Students who have completed 90 or more credits may take up to two courses (8 credits maximum, one course per semester) on a Pass/No Credit basis. Grades of A, B, and C correspond to Pass; grades of D and F to No Credit.

Pass/No Credit Policies

  • Only free elective courses may be taken on a pass/no credit basis. You may not select this option for a course being used to satisfy your major, minor, core curriculum goal, or other graduation credential. Courses that could potentially satisfy an unfulfilled requirement may not be taken pass/no credit.
  • Courses through Study Abroad may not be taken on a pass/no credit basis.
  • Honors seminars and department-based honors courses and honors sections of courses may not be taken on a pass/no credit basis.
  • Students pursuing a second degree through SAS may not use the pass/no credit option.
  • The pass/no credit option may be applied to only one course in each of your final two semesters before graduation.
  • Deadlines are binding. The pass/no credit option may not be rescinded once the deadline has passed.

Deadlines for Submission

  • Fall semester: September 30
  • Spring semester: February 20
  • Six-week summer session: 10th calendar day after class begins
  • Winter session courses may not be taken on a pass/no credit basis

Pass/No Credit Application Form 

The above restrictions do not apply to courses that are only offered on a pass/no credit basis.

A Rutgers University transcript records all courses taken at Rutgers University and the outcome (grade or withdrawal). Students may not repeat, for degree credit, courses bearing the same or equivalent course numbers, with the exception of courses designated as repeatable for credit.

Grades of F or D

The repeated course policy was revised in Fall 2014. The below policy applies to Ds earned in the Fall 2014 term or later, and to Fs earned in any semester.

In general, when a course is repeated in which the student previously earned a grade of F or D, both the original grade and the new grade remain on the transcript and in the cumulative grade-point average. However, for up to 16 credits in no more than four courses, the grade of F or D will be removed from the cumulative grade-point average if the student repeats the course. The original grade of F or D will remain on the transcript with an E prefix attached (no degree credit earned and grade does not compute in the GPA); the repeated grade will have an R prefix (degree credit is earned and grade computes in the GPA). For further explanation of these and other grade prefixes, see the section on grading under University Policies and Procedures in the New Brunswick Undergraduate Catalog.

This policy may be applied anytime during the undergraduate years, but only once for a given course. The course must be repeated at Rutgers University-New Brunswick. If the student earns an F or D a second time, only the second grade will enter the cumulative grade-point average. This policy may not be applied to punitive grades of F given for reasons such as academic dishonesty. Use of this policy to remove a grade of F or D from the cumulative grade-point average does not qualify a student for retroactive nomination to the Dean's List nor does it rescind unsatisfactory scholastic standing status.

The addition of appropriate prefixing to repeated courses will occur by the end of the semester during which the repeated course has been taken. If a student feels that they repeated a course and the appropriate prefixing was not applied based on the policy above, the student may email This email address is being protected from spambots. You need JavaScript enabled to view it.  with their name, RUID, and the course that they repeated.

Grades of D earned prior to the Fall 2014 term

The repeated course policy was revised in Fall 2014. The below policy applies to Ds earned prior to the Fall 2014 term.

When students have earned a grade of D prior to the Fall 2014 term and choose to repeat the course, credits and grades are computed in the cumulative grade-point average for both courses, but credit is subtracted from the degree-credit total for the repeated course. The repeated grade is denoted by the addition of a K prefix (no degree credit and grade computes in the GPA).  If the student earns a grade of D when taking a course for a second time and chooses to repeat the course yet again, all three grades are computed into the cumulative grade-point average, but the student receives degree credit only once because credit can be earned only once for a given course.

Grades of C and above

When students earn a grade of C or better and choose to repeat the course, it must be repeated for E credit. Courses with E prefixes do not lead to graduation credit and the grades are not computed in the cumulative grade-point average.

This policy may be applied anytime during the undergraduate years, but only once for a given course. The course must be repeated at Rutgers University-New Brunswick. If the student earns an F or D a second time, only the second grade will enter the cumulative grade-point average. This policy may not be applied to punitive grades of F given for reasons such as academic dishonesty. Use of this policy to remove a grade of For D from the cumulative grade-point average does not qualify a student for retroactive nomination to the Dean's List nor does it rescind unsatisfactory scholastic standing status.

Students are responsible for obtaining prompt information about their grades each semester, the requirements for a change of grade, and the requirements for the removal of a temporary grade. Under normal circumstances, the original grade cannot be changed after the end of the next full semester or after a student has graduated. In special situations, such as continued illness, this requirement may be waived with the consent of the faculty member.

Students in good academic standing may register for the Rutgers University Summer Session via WebReg or in person at the Summer Session office. Students may register for Winter Session courses online at the Winter Session registration website or in person at the Winter Session office. Students may take no more than 12 credits during the summer. We strongly recommend no more than 6 credits in any single Summer Session interval. During Rutgers Winter Session, students may take no more than two courses for a maximum 3 credits, unless it is a single course of more credits.

Students wishing to take short-session courses at other institutions must obtain prior approval from departments offering similar courses at Rutgers and from an academic dean. Transfer preapproval forms are available online and from the Office of Academic Services. For full information, please see:

Achieving the full benefit of instruction typically requires some time for reflection about the course content. For this reason, students should always consult an adviser before enrolling in Summer or Winter Session courses. Some academic departments may not apply these credits toward the major or minor.

Students on probation must obtain prior approval from the This email address is being protected from spambots. You need JavaScript enabled to view it.  before registering for courses during the summer and winter sessions.

First-year students are not permitted to register for Winter Session courses.

In accordance with Rutgers University regulations, attendance is expected at all regularly scheduled meetings of a course and individual courses may set policies for maximum absences.

Students missing an occasional class for unverifiable illness or personal circumstances do not require written documentation or verification from the dean. In these circumstances, it is the responsibility of the student to submit the absence through the Rutgers Self-Reporting Absence website, which automatically generates email notification to faculty teaching the student. Reporting an absence does not automatically "excuse" missed work. It notifies instructors, a courtesy that provides an opportunity for students to contact instructors about missed work. In addition to reporting an absence through the online system, students are encouraged to contact their instructors directly. It is up to the instructor to determine if accommodations are warranted to allow students to make up work that counts toward their semester grade.

Submit an Absence from Class


Students may obtain a note from the Office of the Dean of Students to authenticate an extended absence that is supported by appropriate documentation. Faculty notified of authenticated absences should make reasonable accommodations to allow students to make up work that counts toward their semester grade.

Absences due to religious observance, participation in university-sponsored events or activities such as intercollegiate athletics, or documented chronic illness are treated as authenticated absences. Authenticated absences do not waive the overall policy for attendance. Students who must, for any reason, miss more than an occasional class should consult with their instructors and an academic adviser.

It is the policy of the Rutgers University not to cancel classes on religious holidays. For information on the cancellation of classes due to inclement weather, see the University Policies and Procedures section of the New Brunswick Undergraduate Catalog.

Two years of a high school foreign language or one year of college-level foreign language or demonstrated proficiency in the elementary level of a language other than English, sufficient to enroll in an intermediate level course, is required for admission to SAS.

Students with two or more years of a foreign language in high school or whose native language is other than English may not receive degree credit for elementary-level courses (typically, but not always, numbered 101-102) or courses numbered below their placement in that language. Degree credit in that language begins with an intermediate or review course even if the Rutgers Placement Test indicates elementary-level placement or if there has been an interruption in language study.

Students may register for graduate courses with the approval of the instructor, graduate director of the department offering the course, the dean of academic affairs of the graduate school in question, and the Office of Academic Services, typically after completing at least 84 credits.


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