Understanding the SAS Academic Standing Policy
As of Spring 2015, there has been a change in terminology relating to the SAS Dismissal Policy, but the policy itself has not changed. What was formerly termed "First Dismissal" is now called "Suspension". What was formerly termed "Second Dismissal" is now called "Dismissal".
Academic Progress Review
The Academic Progress Review happens at the end of both the Fall and Spring semesters. We review every student’s academic record by looking at their semester GPA and cumulative GPA (after Spring only). Each student is given an academic status based on this review:
Your academic status (and the associated rules and restrictions) is based on the most recent semester GPA in a Fall or a Spring semester. When your term GPA is above 2.00 you are considered to be in good standing. If your term GPA falls below this, we will assign you an academic status – Academic Warning or Probation - and begin an assertive program of credit restrictions and advising to help you return to good standing.
To graduate, your cumulative GPA needs to be 2.00 or higher. Academic Suspension and Academic Dismissal are based on your cumulative GPA and measured against a rising standard of expectations determined by the number of semesters you have completed.
If your term GPA is lower than 2.00, after a previous semester of good standing (2.00 or higher), you will be placed on Academic Warning. This is an opportunity to reflect on what went wrong and try to resolve it.
If you have two or more consecutive semesters with a term grade-point average lower than 2.00, you will be placed on Academic Probation. You will also be placed on Probation if you are readmitted following an Academic Suspension, either in this academic year or a previous one. This Probation category typically carries additional conditions that have to be met in order for you to progress to the Spring term.
Do temporary grades count towards my term GPA?
TZ, NG and blank grades are not factored into the GPA for the purpose of academic standing. However, grades of TB+, TB, TC+, TC, TD, TF are computed respectively as B+, B, C+, C, D, F and students with more than one TZ, NG or blank grade may be subject to registration restrictions. Regardless of the assignment of any temporary grade, if the term average is below 2.00 a student will remain on the appropriate academic sanction until such time as the grade is officially changed and sufficiently improves the term average to a 2.00 or higher.
Can I withdraw from the courses I did not pass?
W grades and Retroactive Withdrawal:
Retroactive course or semester withdrawal is not a mechanism for managing poor academic performance and is strictly prohibited by SAS and University Policies. If you withdrew from the course in a timely manner and received a “W” then this is not included in your term GPA.
How can I remove myself from Academic Warning or Academic Probation?
A student’s record will be restored to good academic standing when either of the following occurs:
Any new course work occurring after the close of a semester does not officially alter the term GPA since the determination of Academic Warning or Academic Probation is based solely on the term GPA computed for the official final grades reported. Specifically…
Repeated Courses: Use of the repeated course policy to remove a grade of F or D from the cumulative GPA does not rescind Academic Warning or Academic Probation status.
Summer and Winter Session Courses: Although Summer and Winter session courses can often help to improve a student’s cumulative GPA, since this course work occurs after the close of the official semester it does not rescind Academic Warning or Academic Probation.
2. Satisfactory academic performance is earned at the end of the semester in which the student was on Warning or Probation.
For students on Academic Warning or Academic Probation during the Fall Semester, the term GPA at the end of the semester must be greater than or equal to 2.00.
For students on Academic Warning or Academic Probation during the Spring Semester, the term GPA at the end of the semester must be greater than or equal to 2.00 and the cumulative GPA must be greater than or equal to the standard required for the student’s designated date of graduation (see chart in the Academic Dismissal section below.)
What happens if I miss my required advising appointment?
The advising sessions are an important part of the process of getting back to good standing, as well as an opportunity to discuss problems and find paths forward. If you miss the required advising sessions you may have a Hold placed on your record preventing course registration.
I don’t think I should have been placed on Warning/Probation, who do I speak to?
What should I do if I want to take a break from studying?
If you find yourself in difficulty – personal, financial, medical, or emotional – and need to take a break you can request this by completing a ‘Leave of Absence’ form. Advisors can talk with you about this option. Failure to attend class is not equivalent to a Leave of Absence, and students will not receive an adjustment of charges or grades (see studentabc.rutgers.edu/withdrawals) unless a formal Leave of Absence is filed with the SAS Office of Academic Services and approved prior to the 12th week of the semester. Students whose cumulative GPA is below a 2.00 may be required to attend Rutgers Summer Session prior to returning for a Fall or Spring semester.
Will my family be told about my Academic Warning/Probation?
A letter explaining your academic status will be sent to your email address of record from the Office of Academic Services. The letter is addressed to you, but we encourage students to discuss academic issues with family as the burden of keeping secrets can impede progress.
What happens if my GPA does not recover?
If you are not a readmitted student, you may remain on Academic Probation as as long as your cumulative GPA does not fall below the required standard for academic progress – see below. If the cumulative GPA does deteriorate to this point you may be subject to Suspension or Dismissal. Please consult the information on these statuses below. Readmitted students will be required to sit out the Spring Semester if they do not earn a 2.00 term average.
As of Spring 2015, there has been a change in terminology relating to the SAS Dismissal Policy, but the policy itself has not changed. What was formerly termed "First Dismissal" is now called a "Suspension". What was formerly termed "Second Dismissal" is now called a "Dismissal".
Academic Suspension and Academic Dismissal are based on the cumulative grade point average (GPA) measured against a graduated standard of increasing expectations determined by the number of completed semesters of enrollment and the student's recorded year of anticipated graduation.
What can you do if you earn a Suspension or Dismissal Average?
- Be patient! Your record will be reviewed and you will be notified in writing via email and standard mail. We know that this is a difficult time but each student inquiry prior to the completion of the Academic Review slows the speed with which we are able to notify you of your accurate status.
- Read carefully and follow instructions! Your letter will explain all of your options for continuing your studies, availability of staff advising to ensure you select the best option for you, and time lines by which you will need to make a decision about how you wish to proceed.
- Speak with an Adviser in person! This is the best way to ensure that you select the option that will be best for your situation and potential graduation from SAS. Information on how to schedule an appointment is here. Be sure to ask for an appointment with an Academic Standing Advisor.
- Register for Summer As Early As Possible! While we prefer that you be able to enjoy your summer break, the sooner you are able to enroll in course work that will help to improve your performance the more quickly you will be able to prepare for the following term effectively.
Options for continuing if you are subject to Academic Suspension or Academic Dismissal:
Grace Period Remediation
Your Suspension or Dismissal may be reversed if you can raise your cumulative GPA to the required standard (determined by your class year and number of terms enrolled) by completing course work during the Rutgers Summer Session immediately following your Suspension or Dismissal, no later than August 17th.
- If you are able to raise your cumulative GPA sufficiently you will be taken off of the Suspension or Dismissal list but may be placed on Warning or Probation depending on your term GPA from the previous Spring Semester
- Students subject to Suspension or Dismissal may utilize the Grace Period Remediation option.
- For students subject to Suspension only: If you believe you will be unable to raise your GPA to the required standard during Summer Session you may decide to pursue the readmission option instead of Grace Period Remediation (see Readmission below).
To use this or the Readmission option, complete and return this form - Intent to Continue Form.
If you are a student subject to Suspension (not Dismissal), you may not find it possible or practical to complete enough course work during the Summer Session Grace Period to raise your cumulative GPA to the required standard. In this case, you may choose to waive the Grace Period option in favor of the Readmission option. In so choosing, you accept your Suspension and it will remain in your academic file. At the same time, you can still earn Readmission for the upcoming academic year by the following means: You must complete six new degree credits (two courses) during the Rutgers Summer Session at New Brunswick and obtain a Summer Session GPA of 2.75 or higher by the end of the third Summer Session. Be aware, you cannot earn new degree credits for any courses that are E-credited or in which you previously earned a grade of C or higher. If you take courses in pursuit of Grace Period Remediation, they can alternately count toward fulfillment of the Readmission option. If you enroll in more than six credits of summer coursework, your average for all summer coursework must still be at least 2.75.
- If you are successful in meeting the requirements for Readmission you will be placed on Probation with mandatory conditions and restrictions in your next semester of enrollment and a note of Academic Suspension will remain in your academic file.
- If you then fail to earn a term average of 2.00 or higher, you will be required to sit-out the Spring term and apply for Conditional Re-enrollment in the Summer. Note: Re-enrollment is not guaranteed. Each application will be determined based on your academic history and the viability of successful degree completion.
- Only students subject to suspension may utilize the option of Readmission to qualify for continued enrollment.
- Students subject to Academic Dismissal are not eligible to utilize the Readmission option except by written Appeal to the Faculty Committee for Academic Standing.
To use this or the Grace Period Remediation option, complete and return this form - Intent to Continue Form.
If there are extenuating circumstances that account for your poor academic performance you may appeal the decision to impose Suspension or Dismissal by submitting a letter to the Faculty Committee for Academic Standing no later than the deadlines given below.
- If you believe you have circumstances appropriate for Appeal, it is important that you come in person to speak with an Academic Standing Dean.
- Approval of an Appeal is not guaranteed, and this should be seen as your last option.
- If your appeal is approved, you will be readmitted on Probation for the following semester of enrollment and a note of Academic Suspension or Dismissal will remain in your academic file.
- Students Suspended or Dismissed may utilize the Appeal option.
- The Appeal must be written by the student and should be comprehensive: elaborating on non-academic problems such as financial, medical, and personal hardships that affected performance during the term. Presenting false or intentionally misleading information in the Appeal may result in immediate Dismissal of the Appeal and/or judicial charges.
- The Appeal should be typed (no more than four-pages).
- Please include information about:
- The circumstances that negatively impacted your academic performance during the semester of theSuspension or Dismissal.
- What you did to address these issues or what you are doing if these circumstances are still ongoing.
- Why you did not withdraw from the semester.
- Any contact that you made with any other internal or outside office(s) to address these issues. Or why you did not seek contact? What has changed since you contacted these offices?
- You must describe an academic and personal action plan that you will implement if reinstated to SAS.
- You must attach documentation to verify the problem(s) you experienced.
- The Appeal must include your name, ID number, current address and email.
- Appeals that arrive after the deadline may be reviewed during the next Academic Appeals Cycle. Appeals submitted by email will not be accepted without prior approval from the Dean for Academic Standing.
- The decision of the Faculty Committee for Academic Standing is final.
When can I submit an Appeal?
The SAS Faculty Committee for Academic Standing convenes three times annually in January, June and August. Students seeking to submit an Appeal for consideration by the Committee for Academic Standing should submit their type-written Appeal with supporting documentation by the following deadlines:
- January Appeals are due by January 5th
- June Appeals are due by June 1st
- August Appeals are due by August 26th
Appeals that arrive after the deadline may be resubmitted for review during the next academic appeals cycle.
Where to Send Appeals:
Academic Standing Committee,
Office of Academic Services
Rutgers, The State University of New Jersey
520 George Street
New Brunswick, NJ 08901-1167